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Time Management

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This unit is based on the NZQA Unit Standard 12349

Time management is a method of controlling your time hour by hour, day by day or month by month. It involves prioritising tasks so that the important jobs get done in time and the less important jobs are left until last. Good time management allows a person to achieve their goals in a manner which is healthy and balanced. Work and relaxation are both timetabled for so stress and burnout do not occur. People credited with this unit standard are able to demonstrate effective use of time in relation to own and/or group priorities, and demonstrate methods to facilitate efficient use of time in dealing with priorities.

Contents

This unit is used in the following courses

Learning Objectives

These are standard learning outcomes which have been developed within the New Zealand education industry. If they do not suit your purposes, or you believe they need to be expanded, please add your comments on the discussion page.

Demonstrate effective use of time in relation to own and/or group priorities

  • Priorities are established in terms of their importance and urgency in relation to meeting own and/or group goals.
  • Immediate attention is given to important and urgent matters to the extent practicable in each situation.
  • Important but non-urgent matters are attended to in accord with a system which ensures they are dealt with before they become urgent.

Demonstrate methods to facilitate efficient use of time in dealing with priorities

  • Methods are demonstrated which help organise one’s activity to ensure priorities are able to be met.
Range: use of a manual, or electronic planner, or diary, or similar system; layout of work or activity area.
  • Four methods are demonstrated which lessen the impact of diversions on dealing with priorities.
Range: for situations which may involve but are not limited to - visitors, telephone calls, work environment, written communications, meetings.
  • Four methods are demonstrated which minimise the amount of time spent on non-urgent unimportant matters
Range: for situations which may involve but are not limited to - visitors, telephone calls, work environment, written communications, meetings, own procrastination.

Notes

  • Where time management methods are being utilised basic courtesy to others must be shown.
  • Skills must be demonstrated over a continuous period of 20 working days, or an equivalent if non-working days are to be included. Situations must be ‘real life’ but can be a sample of a person’s total activity. Allowance is to be made for lapses provided the lapses are self-corrected.
  • The 20 day period may be interrupted, and then re-continued, to allow for unplanned events such as illness or bereavement.
  • Working days may include any form of paid or unpaid work, education, or training. Non-working days refers to ordinary days off work or normal duties, but may only be included if activity being monitored occurs on such days. Examples of such activity are sport, recreation, and cultural pursuits.
  • An assessment resource to support this unit standard can be found on the NZQA website at: http://www.nzqa.govt.nz/for-providers/resources/index.html
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